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Constitution & Rules

Constitution & Rules

Constitution and Rules of The National Association of Tangent Clubs

1. Name
1.1 The Association shall be called ‘The National Association of Tangent Clubs’ (hereinafter called ‘The Association’).

2. Objects
2.1 The purposes of the Association shall be:

(a) to link together Tangent Clubs
(b) to promote amongst Tangent Clubs the continuation and extension of friendships made in Ladies’ Circle
(c) to help Ladies’ Circle when requested.
(d) to work side by side with all members of Ladies Circle, Round Table and 41 Club.
(e) Tangent Clubs may provide community service and raise funds for good causes locally, nationally and internationally.

3. Membership

3.1 The clubs constituting the Association shall be those affiliated from time to time.

3.2 Power of admission of clubs to affiliation and expulsion there-from shall be vested in the Executive.

3.3 Clubs can only be affiliated whose members comply with the following conditions:

(a) members shall be or have been, a member of Ladies Circle, the wife or female partner of a current or past member of Round Table
(b) individuals not eligible for membership under rule 3.3a) and for whom membership of Ladies Circle is not possible are invited to become members at the discretion of the Club
(c) transfer members complying with Rule 3.3a) or 3.3b) are accepted
(d) founding members of Tangent Clubs must comply with Rule 3.3a)
(e) honorary members are appointed annually at the discretion of the club

3.4 An individual, eligible for membership under rule 3.3, may become an Independent member of the Association on payment of the Annual capitation fee for this category of membership. Each Independent member will personally receive all mailings together with a copy of the Directory and AGM minutes.

3.5 Any Club wishing to disaffiliate from the National Association is required to hold a secret ballot of ALL MEMBERS. Should this ballot result in two or more members wishing to continue to be affiliated then the Club should remain open and affiliated to the National Association. Those members who do not wish to continue may leave but they would be deemed to have resigned from the Club.

3.6 A Club is an Affiliated Club only when it has paid its full Capitation by the required date

4. Overseas Clubs

4.1 Overseas Tangent Clubs affiliated to NATC shall be deemed Associate Member Clubs. (Overseas Clubs means any Club located outside the British Isles, that is, outside England, Wales, Scotland, Ireland, the Isle of Man and the Channel Islands).

4.2 Associate Membership shall be subject to the following provisions:

(a) Power of admission of clubs to affiliation and expulsion there-from shall be vested in the Executive.
(b) The Executive shall determine the Affiliation Fee & Annual Associate Club Membership Fee.
(c) Associate Member Clubs shall be entitled to adopt Aims & Objects, Membership Rules & Regalia of their own choosing.
(d) The Associate Member Club shall be entitled to all the privileges enjoyed by other constituent Clubs of NATC except for the following;
(i) No member of an Associate Club will be eligible to stand for National Office of NATC.

5. The Officers

5.1 The Officers of the Association shall be the National President, National Vice-President, Immediate Past National President, Secretary, Treasurer, Sales & Regalia Officer, Editor and Website Coordinator and National Executive Administrator, who shall hold office until they resign or until their term of office expires, whichever happens first.

5.2 The Officers (with the exception of the National President, which is a three year role, including Vice President and Immediate Past President) shall be elected for a term of two years, by ballot at the Annual General Meeting. Except that in the event of the resignation or death of an officer in which event the person elected to replace such officer shall hold office for the residue of the period of two years.

5.2.1 In the event of there not being a candidate for any of the vacant positions on the National Executive the following procedure will take place. Nominations will re-open at the end of the AGM and a new nomination form will be distributed with the May mailings at the end of May. The nomination form will be returnable by the end of June. A postal ballot form will be distributed with the July mailing and must be returned, fully completed, to the National Secretary by 31st August. The result will be announced in September.

5.3 The exectutive may appoint from members of affiliated clubs another person to fill a casual Officer vacancy.

6. The Executive Committee

6.1 There shall be an Executive Committee of the Association (herein called ‘the Executive’) consisting of the Officers of the Association.

6.2 The Executive shall meet as and when the National President shall direct.

6.3 The Association shall be controlled and managed by the Executive.

7. Annual General Meeting

7.1 The National Annual General Meeting of the Association shall be held during the month of April in each year.

7.2 The agenda for the business to be conducted at the National Annual General Meeting shall be determined by the Executive.

7.3 Resolutions and Nominations for National Office shall be forwarded to the Association’s Secretary at least three months prior to the meeting. In the event of no nomination for any offi­ce being received by the closing date, nominations may be received for any such office until immediately prior to voting for that offi­ce.

7.4 Every affi­liate club shall be entitled to one vote by a member delegated by name from each club. If a Tangent Club is unable to send a voting delegate from their own Tangent to the AGM, a Proxy delegate may be nominated as follows:

1. The Proxy delegate must have clear written instructions of the way she should vote on AGM agenda items. The instructions should be signed and dated by two members of the instructing club, ideally the Secretary and Chairman. This may be an annotated AGM agenda or minutes of the meeting when the agenda is discussed.

2. The Proxy delegate must attend the appropriate meeting and be given a clear mandate by the Tangent club she is voting for.

3. The Tangent club should register the name of their chosen Proxy delegate with the National Secretary by 12 noon on the day preceding the AGM.

4. A maximum of 2 votes can be held by a Voting delegate or Proxy delegate.

7.5 Speeches from the floor shall be limited to three minutes.

7.6 Any motion defeated at a National Annual Genral Meeting shall not be raised again for at least two years.

7.7 The year of the Association shall end on 30th April

8. Special General Meeting

8.1 In an emergency the Execuitve may arrange for a Special General Meeting to be held.

9. Finance

9.1 The financial year of the Association shall be from 1st January to 31st December following.

9.2 At its National Annual General Meeting the Association shall approve a budget and also determine the capitation fee payable per:

(a) Member of each affiliated club or

(b) Independent member for the year commencing at 30th April.

9.3 The National President’s out of pocket expenses shall be reviewed annually.

9.4 The necessary travelling expenses of the National President and National Executive shall be met.

9.5 Any motion concerning financial matters can be raised at any National Annual General Meeting under the Treasurer’s report.

9.6 The Annual Accounts shall be independently reviewed by a member of a recognized professional body before the AGM, next following the end of the relevant financial year.

10. Rules

10.1 The rules shall not be altered save by a majority of those delegates present and voting at a General Meeting of the Association.

10.2 All Club AGMs to take place before 30th April, so that the Directory can be circulated to all clubs as soon as possible in the Association year.

10.3 All Regalia to be ordered through the Regalia Officer.

10.4 That on receipt of an application to affiliate from a group of Circlers or Ex-circlers, where an affiliated Tangent Club is known to exist, the National Executive should courteously extend the opportunity for the existing club to express their views.

11. Tangent Club International (TCI)

At the AGM in 2014 it was agreed that NATC would become a founder member of TCI.

History was made on 3 May 2014 when TCI was chartered with 5 founder countries taking part in the Charter Celebration at Korsor in Denmark – Cyprus, Denmark, Great Britain, Norway and Sweden. The Charter Celebration ceremony was chaired by Gill Preston, National President 2010-11. Sue Marlow, National President 2012-13, read out the Aims & Objectives and the Charter was signed on behalf of NATC by Karen Durie, Immediate Past President 2014-15, and Alex Voller, Vice President 2014-15. Jan Dowling, National President 2011-12, acted as Minutes Secretary.

Susanne Norager from Tangent Denmark was appointed Founder Chairman of TCI and had worked tirelessly to put all the arrangements for the Charter in place but the involvement of our Past National Presidents in the ceremony reflected the advice and assistance given by NATC in order to inaugurate TCI, particularly in drafting the Memorandum of Understanding (MOU) which was the forerunner of TCI and continues to run alongside the new organisation. Full details of the MOU can be found on the Tangent website. The chairmanship of TCI will pass to the International Relations Officer (IRO) for Tangent Sweden in October 2015.

The Founder Board members of TCI are the IROs of the Tangent Clubs in the founding countries. Officers of TCI will be chosen from the Founder Board members with Karen Durie volunteering to be Founder Treasurer.

Aims & Objects

(a) To promote and strengthen international friendships established through Ladies Circle International
(b) To promote, encourage and support new international friendships between Tangent Clubs worldwide
(c) To assist LCI wherever and whenever called upon
(d) To work side-by-side with 41 International and Round Table International
(e)To be non-political and non-sectarian

Motto

Let Friendship Continue

Website

Further information can be obtained from the TCI website tangentclubinternational.org